Delegating a task

Created by : OpenDecide Lab
Last update : August 12, 2018


Knowing how to delegate a task makes it possible to meet several needs:

  • Preparing a colleague/collaborator to gain responsibility
  • Better workload harmonization



Explain why you are delegating, and obtain consent

Explain the reasons and context for delegating the task.


Collective volunteer-based approach: Offer the task to people you have identified as competent on the topic. Let the group share the task.


Individual approach: Select a competent person and obtain their consent. You can say: "I would like to give you this job to do, because I think you are the most qualified to do[the task], it will allow you to learn more about the subject and gain experience".


Give the right instructions

Explain the goals you hope to achieve and let them tackle the problem on their own.


Do not seek perfection or micro-manage; the person might perform the task in a completely different way than you would. Accept it.


To do this, you can delegate results rather than methods: for example, you can explain the current situation, and present what you expect, so that the person creates the intermediate steps, rather than giving all the steps to perform.


Example: "We need[Goal] by the[time limit], I'll let you get organized. If you need help, don't hesitate to ask me".

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