How to run successful meetings
Running a meeting is not easy. Oftentimes, meetings are too long and nothing really comes out of them. Nobody likes wasting their time and having a useless meeting can make you feel tired and frustrated, thus having a negative impact on the rest of your day.
LinkedIn executives run their meetings in a structured manner. Firstly, successful meetings need to be prepared beforehand. The meeting must result in a final decision with a commitment to take action. Finally, it has to be executed.
The following 9 steps of how to run a successful meeting are divided into the three stages of a meeting:
- Before the meeting (steps 1-3)
- During the meeting (steps 4-6)
- After the meeting (steps 7-9)
Inform everyone of the meeting success criteria
Firstly, everyone needs to know beforehand what are the goals and objectives of the meeting. Defining the success criteria of the meeting before it takes place can also avoid having unnecessary meetings.
Not only is this important before the meeting, but also during the meeting. The meeting success criteria should also be included at the beginning of the presentation and at the end (5 to 10 minutes before the end of the meeting, they should be brought up again to ensure the key decisions are aligned with them).
Use the RAPID framework to identify the key people in the meeting
The RAPID framework is helpful to make sure that none of the required participants in the meeting are missing. It's a tool to define roles in the meeting.
There needs to be an "R" (Recommender) and "D" (Decision maker) in every meeting. An "A" (Agrees with recommendation) and "P" (Performer who executes the decision) tend to be necessary in most cases. The "I" (offers Input) is optional in most meetings but can be useful as well.